INFORMATION GOVERNANCE MANAGER
Company: Dallas Chapter Association of Legal Administrators
Location: Houston
Posted on: October 27, 2024
Job Description:
At Seyfarth, we understand that great people are the key to our
success, and we provide the opportunities to match. If you join us,
you'll work with state-of-the-art technology in a friendly and
professional environment, and we will continue to invest in your
professional development. If you want the freedom to grow at a firm
that is invested in your future, keep reading.
If you want to know about the requirements for this role, read on
for all the relevant information.
THE OPPORTUNITY:As the Information Governance Manager, you will be
responsible for the development and implementation of a broad range
of strategic projects and initiatives relating to the adoption of
effective data management practices. This position is responsible
for managing the Information Governance team who coordinate and
manage data across internal Firm departments and external sources.
This position works closely with the Firm's Technical Service Group
(TSG) to assist in the development of migration strategies to
ensure the integrity of data during repository upgrades, changes
and decommissioning.The position requires a deep understanding of
information management including the tactical management of both
physical and electronic records, as well as information management
technology and systems, information security, and the ethical,
legal and regulatory requirements for lawyers and law firms related
to information.THE DAY-TO-DAY:On any given day, you will be working
with firm leadership, partners, and business colleagues on a
variety of requests and projects. You will:
- Serve as a subject matter expert on project teams, perform data
analysis and research assignments, document results, make
recommendations regarding information governance, and make oral
presentations and written recommendations relating to these
topics.
- Design procedures to support Firm policies, client
expectations, legal requirements and regulatory guidelines related
to the governance of information. Develop and maintain
documentation describing related Standard Operating Procedures
(SOPs).
- Develop and implement the necessary processes for the
organization of electronic data for the purpose of applying the
Firm's retention policy and other disposition activities. Perform
in-depth analysis on paper files and data repositories across the
firm to identify those records that are eligible for
destruction.
- Coordinate with attorneys, Technology Service Group (TSG)
managers, IG analysts, and outside parties, to manage and
coordinate large-scale data transfers for attorney mobility and
client file transfers. Design and implement quality controls to
ensure information is securely transferred to and from external
sources in a timely manner.
- Oversee the "wall" technology used to secure information
contained in the document management system and other firm
repositories. Monitor software vendor website and ensure that
timely upgrades are performed on system. Perform periodic audits of
user access rights, including ancillary systems not connected
directly to the "walls" technology.
- Oversee the management of the legal hold process and coordinate
the identification, collection and production of potentially
responsive information in compliance with established policies and
procedures.YOU HAVE:
- A bachelor's degree or equivalent experience.
- Five years of work experience in a law firm or professional
services environment is preferred. Three years of hands-on data
analysis experience is preferred.
- Prior supervisory experience is preferred.
- Additional credentials such as Certified Information Governance
Officer (CIGO), Information Governance Professional (IGP) or
Certified Records Manager (CRM) a plus.
- Experience with legal document management system, accounting
system and archival software preferred. Expertise with M365,
Purview, Visio, iManage cloud, iManage Records Management systems,
and Intapp products a plus.
- Advanced computer skills including Excel and an understanding
of various data storage repositories and electronic document
management software is required.
- Working knowledge of general programming, software development
concepts and issue tracking databases required.
- Experience writing simple SQL queries and ability to join on
multiple tables. SQL Reporting Services (SRS), PowerShell
scripting, basic CMD prompt commands, SharePoint, electronic
imaging and archiving a plus.
- Ability to learn and efficiently utilize specialized project
management and records management software. Familiarity with
Boolean searching techniques.
- Proactive and able to provide information and training and
maintain effective relationships with a diverse group of attorneys,
clients, staff, and contacts outside the Firm, in person, by e-mail
and telephone with courtesy and diplomacy.
- Flexibility to adjust hours and travel as needed.
- This is a hybrid position that requires two days in the
office.WHAT WE PROVIDE:Seyfarth provides competitive salary and
benefits at all levels, and our culture embraces the
entrepreneurial spirit of its professionals like no other firm. Our
professional staff are a collaborative team, helping to define the
unique client experience offered by the firm. We understand that it
takes more than attorneys to build a successful legal practice;
everyone participates in our commitment to excellence.We are also
proud to be an influential leader in inclusion and diversity. The
firm has been recognized for our efforts by the Human Rights
Campaign and the Minority Corporate Counsel Association. We are
Mansfield 5.0 certified, a reflection of our ongoing commitment to
advancing candidates from underrepresented groups.MORE ABOUT
SEYFARTH:With more than 900 lawyers across 18 offices, Seyfarth
Shaw LLP provides advisory, litigation, and transactional legal
services to clients worldwide. Learn more about The Seyfarth
Experience at www.seyfarth.com/careers.Seyfarth Shaw is committed
to equal employment opportunity and providing reasonable
accommodations to applicants with physical and/or mental
disabilities. We value and encourage diversity and solicit
applications from all qualified applicants without regard to race,
color, gender, sex, age, religion, creed, national origin,
ancestry, citizenship, marital status, sexual orientation, physical
or mental disability, medical condition, military and veteran
status, gender identity or expression, genetic information, change
of sex or transgender status, genetic information or any other
basis protected by federal, state or local law.If you would like
more information about your EEO rights as an applicant under the
law, please click EEO is the LAW and the Supplement poster through
the following link:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdfWe
offer a comprehensive package of benefits including paid time off,
medical/dental/vision insurance, and 401(k).This position is based
in Atlanta, GA 30309, Charlotte, NC 28202, Chicago, IL 60606,
Dallas, TX 75201, or Houston, TX 77002.
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Keywords: Dallas Chapter Association of Legal Administrators, Pearland , INFORMATION GOVERNANCE MANAGER, Executive , Houston, Texas
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